Visitor Management System Features | VisitUs Reception
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Visitor management system features

No matter what plan you choose, you'll have access to all the features VisitUs has to offer. That means you can take advantage of our easy-to-use check in process, visitor management kiosks, access control integration, and more. As we're a cloud-based visitor management solution, you can be up and running managing visitors in no time!

Instant notifications

With our visitor management solution, you’ll never have to wonder who’s on your property. That’s because our system works like a digital receptionist and will send you instant host notifications whenever someone new arrives.

 

So whether you’re in the office or out and about, you can always stay in the loop with our effective communication.

 

If you need to get in touch with a visitor, our sign-in app makes it easy. Each notification includes the visitors contact details so that you can connect with them instantly.

SMS alert on iphone
Photo taking iPad preview

Take visitor photos on arrival

Making your visitors feel welcome starts with a warm greeting and a smile. But why stop there? With our visitor management software, you can take things one step further by taking a photo of each visitor during the visitor check-in process.

 

That way, you can put a face to a name and make sure everyone feels like a VIP.

 

If you’re worried about privacy, don’t be. We take data security and privacy seriously, which is why all photos are stored securely and can only be accessed by authorized personnel. So rest assured that your visitors’ photos are in good hands.

Facial recognition iPad preview

Check-in with facial recognition

In today’s world, security is more important than ever. That’s why we’re proud to offer facial recognition as a way to check in your visitors. With this feature, you can quickly and easily verify a visitor, contractor or employees identity.

 

Plus, our algorithms are constantly improving, so you can be confident that you’re using the most accurate and up-to-date technology available.

 

The facial recognition software is fully integrated with our visitor management system, so you can be sure that visitor data is secure and accessible only to authorised personnel. So why wait? Try out our facial recognition check-in today!

Facial recognition sign-in

Contactless visitor check-in

In today’s world, touchless check-in is more important than ever. That’s why we’re proud to offer a touchless visitor check-in option for our visitors.

 

With this QR code sign-in feature, you can quickly and easily check in your visitors without them having to touch a physical device.

 

Visitors can either present their unique QR code to the iPad user interface, scan their face with the facial recognition feature or use their mobile phones to scan your secure QR code.

 

Our touchless check-in system is fast, efficient and easy to use. Plus, it’s completely contactless, so you can be sure that your visitors are safe and healthy.

Contactless Sign In
Visitors Management Web Portal

Online pre-registration

With our online pre-registration feature, you can make the visitor experience even better. Visitors can fill out their information online before they arrive, so all they have to do is enter their mobile number or present their QR code to the system on arrival.

 

Each pre-registration is tailored to the visitor type so that you only capture critical information that is required during the data collection registration process.

 

Plus, our online pre-registration system is completely secure, so you can be sure that your visitors’ data is safe and sound.

 

See a list of your expected visitors in the online dashboard so that you can be prepared for when visitors arrive and offer a warm welcome. Visitor arrivals can also be staggered using the advanced booking and capacity options so that you can limit the amount of visitors per time slot or host.

Secured to the highest standards

When it comes to data security, we know that you can never be too careful. That’s why we’ve implemented multiple layers of security to ensure that your data is safe and sound.

 

The VisitUs Reception visitor management system is certified to ISO 27001, the international standard for information security. This certification means that our system meets the highest standards for security and protection.

 

Plus, our system is hosted on Microsoft Azure, which is a world-class cloud computing platform. Azure has been certified to ISO 27001, SOC 1, SOC 2 and PCI DSS, so you can be sure that your data is secure.

 

Our visitor management software is secured with 256-bit SSL encryption. Our servers are backed up daily, so you can rest assured that your data is always accessible.

 

In addition to our security measures, we also offer a variety of compliance features, such as GDPR compliance, so you can be sure that your visitor management system meets all of the latest European Union regulations.

ISO27001 GDPR Logos
Brother Label Printer

Customisable badge printing

Badges are an important part of any visitor management system. They help you keep track of who’s on your premises, and they also act as a deterrent to potential intruders.

 

With our visitor management solution, you can customise your badges to include your company logo, colours, QR code and even the customisable entry fields.

 

Plus, our visitor badges are printed on high-quality self adhesive paper so they’ll look great and last long time.

No fuss delivery management

Send delivery notifications

Streamline your current post room processes by alerting recipients with an SMS, push notification and email when a delivery has arrived.

Track deliveries in real-time

Each delivery can be tracked on arrival including time, date, consignment number, picture, courier and which access point to the building was used. These can be exported from the system into a custom report so that you can see when and where each delivery took place.

Include collection details in delivery alerts

Customise the alert that is sent to recipients to include clear instructions regarding the collection process and request a signature from your staff member on collection. This completes the chain of custody from courier right to the recipient.

Delivery management
Delivery notification on iphone

Important features included in every subscription

While all of our plans come with the essential features you need to get started, we also offer some advanced features for those who need a little more.

 

For example, our standard plan includes document signing, automatically store legal documents, and the ability to add custom fields to collect even more information about your visitors.

 

Plus you’ll get all of that and advanced reporting and integrations including Active Directory.

 

The VisitUs visitor management sign-in software also sends automatic alerts and notifications including the visitor details as soon as the visitor checks-in.

 

So whether you’re in government the manufacturing, logistics or aged care industry and just getting started or you’re looking for a more robust solution, we have a plan that’s right for you.

Collect e-signatures on legal documents
Track expected and registered visitors
View real-time data and analytics
Customise fields to collect additional visitor information
Generate detailed reports of visitor logs
Manage visitors from the mobile app
Seamless experience for visitors, contractors and staff
Automated security alerts for known contacts
Simplified check out process

What features should I look for when comparing visitor management systems?

When you’re looking for a visitor management system, there are a few key features that you should keep in mind.

 

First and foremost, you’ll want to make sure that the system is fast and easy to use. The last thing you want is a cumbersome system that will slow down your check-in process.

 

It’s also important to make sure that the system is secure and compliant with all the latest regulations. After all, you’ll be collecting sensitive information about your visitors, so you need to be sure that it’s protected.

 

Finally, you’ll want to consider the features that are included in the system. Some systems offer basic features like recording a visitor log and SMS notifications, while others offer more advanced features like document signing and integration with Active Directory.

 

The best way to find the right visitor management system for you is to take the time to compare different options and figure out which one has the features that you need. Contact us today for a free consultation so we can help you find the perfect solution for your business.

Why does some visitor management software have different pricing tiers?

Different pricing tiers for visitor management software usually indicate different levels of functionality. For example, a basic level system might only include features like badge printing and visitor tracking, while a more advanced system might include pre-registration and integration with Microsoft Teams.

 

The best way to figure out which pricing tier is right for you is to consider your needs and budget. If you only need basic features, then a lower-priced system might be a good option. But if you need more advanced features, then you’ll likely need to invest in a more advanced system.

 

Contact us today for a free consultation so we can help you find the perfect solution for your business.

Why facilities managers should be included in your discussions when considering a visitor management solution?

When you’re considering a visitor management system, it’s important to involve your facilities manager in the discussion. That’s because they’ll be responsible for implementing and maintaining the system.

 

They’ll also be able to provide valuable insights into your specific needs and requirements. For example, they might know that you need to accommodate a large number of visitors on a daily basis or that you need to be able to integrate with your existing systems for security purposes.

 

The best way to find the right visitor management system for you is to take the time to compare different options and figure out which one has the features that you need.

What industries most benefit from a visitor management system?

Any industry that has a large number of visitors can benefit from a visitor management system. There are many industries like aged care, government, manufacturing and logistics that have implemented a visitor sign-in system on their front desk to offer easy access to visitors and employees alike.

 

Visitor management systems can help you streamline the check-in process, improve security, and collect valuable data about your visitors. If you’re not sure which system is right for you, contact us today for a free consultation.

VisitUs iPad in a desk mounted enclosure

Do you have to pay more for new features when they are added to the system?

You won’t have to pay more for new features when they’re added to the VisitUs system. That’s because most visitor management systems are subscription-based, which means you’ll automatically get access to new features as they’re released.

 

Of course, there are always exceptions to this rule. For example, some other systems might charge an additional fee for premium features. But with VisitUs, you won’t have to pay more for new features when they’re added to the system.

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