When you’re operating a business, you need to be aware of the people that come and go from your premises. From accessibility and staff management issues to safety and compliance, visitor management software offers benefits to guests and staff alike. Accurate tracking creates a safer working environment and allows you to meet your health and safety obligations. Since the onset of COVID-19, visitor management systems have become normalised in most commercial settings.
Also known as visitor management, visitor sign-in systems allow you to keep track of everyone on-site. Through the sign-in process, these systems gather and document key information in a database. This has implications across the board, from everyday operations to security and compliance. When you know the whereabouts of all people on your premises, you can ensure their safety through alerts, inductions, and notifications. Compared to manual entry, a visitor sign-in system is far more efficient, consistent, and accurate.
In a typical visitor management system, automated software is designed to manage guests when they arrive at your reception area. A variety of technologies can be used to record key information, including on-site QR codes, designated tablets, web portals and dashboards, and mobile apps. Most of these systems allow guests to use their own devices, which makes them affordable and simple to operate. Reception systems give you control over movements within your facility, along with site security and the safety of people in your care.
If you operate a business with any kind of foot traffic, visitor management software can prove extremely useful. Instead of relying on manual checks and personal communication, you can streamline the entire check-in process through smart automation. Also known as a visitor registration system, this type of software provides a wide range of benefits with zero downsides.
Visitor management systems are fast, efficient, and accurate. They record and report visitor data on a consistent basis, and they have the ability to communicate with guests when required. Reception management software is available on a variety of devices, including branded iPads and web portals. Printable and contactless QR codes are also available, with this option completely app-free for wider accessibility.
When you use a visitor registration system, workplace efficiency is greatly improved. Instead of tracking entry and exit times manually, automated software does all the hard work for you. If you want to manage specific guest interactions, induction links can be sent via email before guests arrive. If you need more control, you can manage all aspects of guest entry, workplace safety, and disclosure documentation. Visitor management systems are also much safer, with COVID screening helping to ensure guest safety and operational compliance.
If you’re trying to choose a visitor management system in Australia, there are lots of things to consider. From the size of your organisation to its accessibility and reporting requirements, every business is unique. Before you make a choice, it’s important to review all software features based on your needs and compliance obligations. For example, due to COVID-19, many commercial organisations are obliged to follow certain sign-in criteria.
Accessibility is also important, with QR codes ensuring easy entry for all guests. Unique QR codes can be created for each building and entrance, which makes it easier to trigger evacuations, respond to first-aid incidents, and meet COVID-19 regulations. Security is another essential feature, with good software designed to protect people, property, and data. In addition, visitor management systems should be capable of generating accurate reports for the sake of compliance.
When choosing, it’s essential to find the right balance between complexity and ease of use. While you want options and features, the user interface should be well-designed and easy to navigate. Differentiation is also important, with software systems able to segment people into groups and tailor the user experience. While some visitor management systems treat all people alike, others provide dedicated solutions for visitors, contractors, staff, and delivery workers.
If you’re looking for a trusted visitor management system in Australia, VisitUs software is tailor-made for the job. We offer a complete reception solution in an attractive and intuitive package. Whether you welcome five people a day into your business or 500, our software is extremely powerful and easy to use. VisitUs Reception software is designed to manage evacuations, COVID screening, contactless sign-ins, inductions, notifications, and so much more.
If you want to create a safer environment for guests, and a more efficient workplace for staff, our software is up to the task. VisitUs has powerful integration with over 2,000 apps, so you can create custom workflows and say goodbye to time-intensive tasks. Along with dedicated visitor management solutions, we offer contractor management, staff management, time and attendance, credential verification, and delivery management solutions.
If you want to improve safety and efficiency across your organisation, contact VisitUs today to learn more about our visitor management solutions.
“Happy customer and guests”
We replaced out paper based visitor register with VisitUs Reception over 12 months ago and haven't looked back. We get comments from clients daily asking what we are using as it works so well and looks professional.
Simple to setup and get started. easy to use for both administrators and guests. the interface is able to be customised to your own preferences including images, custom PDF for non disclosure and what data you need or want to collect about the guest.
What's included in the system?
Every subscription grants you access to interact with the system the way you want
Contactless QR code
Mobile host app
Choose where your data is stored
You can select the region you would like your data to be stored.
Choose from Australian, American or European hosting to to ensure it meets your compliancy needs.
Book your free demo today!
Express your vision with one of our configuration specialists and receive a tailored demonstration.