The Importance of Keeping an Accurate Visitors Log
If you’re running a business, it’s important to track the visitors that come to your workplace and that normally comes in the form of a visitors log.
A visitors log is a great way to do this. By tracking the number and type of visitors that come to your workplace or facility, you can get a better idea of who your audience is and what they are interested in. One of the best ways to keep an accurate visitors log is by installing a front desk sign-in system.
In this article, we will discuss the importance of keeping an accurate visitor log and how to set one up for your business.
Why should i record when visitors sign-in?
There are a few key reasons why it’s important to have visitors sign in at reception when they come to your workplace.
First, it helps you keep track of who is coming and going. This information can be useful for security purposes or just for knowing who was on the premises in case of an emergency evacuation. If the system can integrate with your access control system like Inner Range Inception, then it could also provide one dashboard to view everyone on-site.
Second, it allows you to collect data and vital information about your visitors including their contact details. This data can be used to improve your business or marketing efforts. For example, visitor records may help you track the number of visitors from a particular area or country, or track which company visits you the most.
Third, it helps you create a more professional image for your business as the front desk is often the first place a visitor will see. When visitors see that you have a system in place for tracking them, they will be more likely to take you seriously.
Fourth, a log book can help you comply with government regulations. In some cases, businesses are required to track the visitors that come to their premises.
Overall, there are many good reasons to have a visitors log at your business. By tracking the number and type of visitors that come to your workplace, you can prepare appropriate facilities like spare desk space and available staff to greet them.
What is a digital visitor log?
A digital visitor logbook is an electronic version of the traditional visitors log. It allows businesses to track visitors using a computer or mobile device like an iPad.
There are many benefits to using a digital logbook. First, it’s more accurate than a paper-based system. Second, it’s easier to use and manage. Third, it provides more features and options that can increase workplace safety, make compliance audits easier and improve the overall visitor experience.
Overall, a digital visitor log is a great way to track visitors at your business.
What types of systems record digital visitor logs?
There are a few different ways to set up a visitor management system.
One option is to use a cloud-based visitor management system. This type of system allows businesses to track visitors using a web-based interface. It’s the most cost effective solution and has increased in popularity in the last 5 years.
Another option is to use an on-premises system. This type of system requires businesses to install software on their own servers.
The third option is to use a hybrid system. This type of system uses both on-premises and cloud-based components.
Will a digital visitor logging system improve user experience over a paper logbook?
Yes, a visitor logging system will improve the user experience whilst also creating a safer workplace.
A digital visitor logging system can help businesses track visitors and collect data more accurately. This information can be used to improve the user experience by providing better facilities and services.
Instant host notifications can be sent once when a visitor sign in is complete and a custom message displayed to the person signing in. Small touches like this can inform the visitor that they welcome and that their visit is of high importance.
In addition, a digital visitor logging system can help businesses save time and money by removing inefficient manual tasks, like checking a contractors induction is up-to-date, or copying signed NDA’s.
What are the main benefits of replacing paper visitors log with a digital visitor logbook?
There are many benefits to replacing paper visitor logs with a digital logbook.
It’s more accurate than a paper-based system so you won’t need to worry about reading ineligible handwriting as everything is typed into the system.
You can report on visitor information more easily like which company visits you the most and other details like which entrances are used more frequently.
It provides a professional first impression for new clients visiting your office. Appearance can be very important way of showing that you run a successful business and that clients want to work with you.
It also removes a lot of manual tasks for front desk staff like sending host notifications when a visitor signs in. This can be very costly to your business both financially and in wasted time.
Quickly view a live visitor log using an online dashboard that can be accessed anywhere in the world. It’s also possible to see past visitor log book history by exporting guests details into a spreadsheet.
Increase security by printing visitor badges at reception which can be displayed on a person so that you can verify them at a glance.
If you’re looking to replace your exisiting paper visitor logbooks or you don’t currently have a visitors log for your building, then take a look at Australia’s best visitor management system VisitUs Reception.