Visitor Management Software: What It Is, Key Features, and How to Choose the Right System
A practical guide to visitor management software for offices, facilities, security teams, and workplace leaders. Learn the key features, access control considerations, pricing questions, compliance workflows, and evaluation steps that help you choose a smoother, safer visitor check-in system.
The 12 Best Visitor Management Systems in 2026
Discover how a modern physical access control system protects your business. Learn key benefits, types, and best practices for ultimate security.
View evacuation reports
REQUIRED ACCESSAdmin DIFFICULTYBasic ESTIMATED TIME2 minutes APPLIES TO MODULESDashboard PREREQUISITES• You are logged in to the VisitUs dashboard.• An evacuation must have been run previously to see results. SUMMARY Access historical reports of previous emergency evacuations, including who was on-site and who was marked safe. STEPS 1. Go to Evacuation Reports in the left-sidebar. 2. You will
View details of a previous evacuation
REQUIRED ACCESS Admin, Fire Marshal DIFFICULTY Basic ESTIMATED TIME 2 minutes APPLIES TO MODULES Evacuations, Reporting PREREQUISITES * An evacuation must have been triggered and completed in the system. * You have access to the Evacuations module. SUMMARY Review past evacuation efficiency and compliance. Access reports detailing start/finish times, who was marked safe, and any specific notes recorded during the event. STEPS 1. Log
View audit logs
REQUIRED ACCESSAdmin DIFFICULTYBasic ESTIMATED TIME2 minutes APPLIES TO MODULESDashboard PREREQUISITES• You are logged in to the VisitUs dashboard. SUMMARY Review system audit logs to track changes made by admins and users (e.g., settings changes, host deletions). STEPS 1. Go to Reporting in the sidebar. 2. Click on Audit Report (or Audit Logs). 3. Select the Audit Type
View and export visitor statistics
REQUIRED ACCESSAdmin DIFFICULTYBasic ESTIMATED TIME2 minutes APPLIES TO MODULESDashboard PREREQUISITES• You are logged in to the VisitUs dashboard. SUMMARY View graphical analytics of visitor traffic and export the data for further analysis. STEPS 1. Go to Reporting in the sidebar. 2. Click on Statistics. 3. You will see charts displaying visitor types, sign-in times, and other metrics. 4.
Upload a background image and logo
REQUIRED ACCESSAdmin DIFFICULTYBasic ESTIMATED TIME2 minutes APPLIES TO MODULESDashboard, iPad, User Interface PREREQUISITESYou are logged in to the VisitUs dashboard. SUMMARY Customize the look of your iPad greeting screen by uploading your company logo and a background image. STEPS 1. Go to User Interface in the left navigation sidebar. 2. Click on the Branding tab at the top. 3. You
Update a host / employee profile
REQUIRED ACCESSAdmin DIFFICULTYBasic ESTIMATED TIME1 minute APPLIES TO MODULESDashboard PREREQUISITES• You are logged in to the VisitUs dashboard. SUMMARY Edit the details of an existing host, such as their name, email, or mobile number. STEPS 1. Go to Hosts / Employees in the left sidebar. 2. Locate the host you want to edit in the list. 3.
Update or delete a user account
REQUIRED ACCESS Admin DIFFICULTY Basic ESTIMATED TIME 2 minutes APPLIES TO MODULES Dashboard PREREQUISITES • You are logged in to the VisitUs dashboard. SUMMARY Manage the users who have access to the VisitUs dashboard (Admins). STEPS 1. Go to Account in the bottom-left sidebar. 2. Click on the User Accounts tab. 3. You will see a list of all current dashboard users. 4. To Delete a
Text to voice for sign in and out messages
REQUIRED ACCESSAdmin DIFFICULTYBasic ESTIMATED TIME2 minutes APPLIES TO MODULESDashboard, iPad PREREQUISITES• You are logged in to the VisitUs dashboard.• You have access to the iPad to verify changes. SUMMARY Enable text-to-voice feedback on the iPad to greet visitors or confirm actions audibly. IMPORTANT NOTE: This feature configuration may no longer be available directly in the web dashboard