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New Zealand's Best
Visitor Management System

Greet visitors contractors and employees with an easy to use visitor management system that is simple and easy to use.

Book in a demo or start your free trial today!

Or contact us for a free quote.

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6 Million + Sign-ins

Join the millions that have signed-in using the VisitUs platform

Optimised for your industry

The VisitUs digital visitor management system can be used in almost any industry to track and manage visitors.

 

Our visitor management system app can be customised with multiple sign in types, each with their own unique sign in requirements. Some of the industries we work with include Logistics, Manufacturing and Government and Aged Care.

Contactless Sign In

Contactless sign-in

Add QR code sign-in to your comprehensive visitor management system by displaying it on the front of the iPad. Alternatively, print your unique QR code for a particular event and display it at the entrance of the event.

QR code for each building entrance

Create a unique QR code for each of your site entrances. Each notification includes the entry point that your visitor arrived so you know where to greet them.

Save time with simultaneous sign ins

Avoid large queues at your front desk as multiple visitors can sign in using their smart phone to scan the QR code and start the sign in process.

Advanced facial recognition

Boost business efficiency by signing-in visitors, contractors and employees using advanced facial recognition in a matter of seconds.

Print badges from the iPad

Each sign in type can trigger the automatic badge printing feature to improve the visitor experience. The visitor badges can be fully customised to include data specific to their visit.

Instant alert notifications

Alert your employees when their visitor has arrived with instant notifications

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Microsoft Teams Notifications

Send an MS Teams instant notification to a host when their visitors sign in. Each notification can also include a button for the host to sign them out.

SMS sign out reminders

Send visitors and contractors an SMS reminding them to sign out at the end of their visit. They simply click the link in the SMS to sign out remotely.

Mobile app for hosts

Each host that is registered in the VisitUs visitor management system gains access to our mobile app. The app allows hosts to receive push notifications, pre-register visitors, sign in and sign out all from the palm of their hand.

Email notifications

Email notifications can be sent to hosts that include the details of their visitor. Information like their induction results, picture and listed along with a button to sign-out the visitor.

Manage the entire visitor management process from a web dashboard

Each subscription offers the ability to create multiple administrators which grants them access to export visitor data, customise the visitor management sign-in process and the intuitive check-in kiosks.

Fully customize the visitor sign-in process

Add text, dropdown, checkboxes or numeric questions to gather the details your business needs to allow access to your visitors. Add a PDF document that can be signed, play a short video and edit customised alerts for each sign-in type remotely from any web enabled device.

Create detailed reports

Monitor visitors and extract customer or visitor logging data to generate reports for security staff in just a few clicks. It's easy to create capacity management or compliance reports as all the data can be exported in CSV format.

Visitor sign-in

When a VIP visitor arrives, offer a warm welcome by signing them in directly from the VisitUs dashboard for a seamless visitor experience. Send a customised email to the visitor that includes details like parking information and emergency exit locations to minimise your compliance risk.

Visitor tracking

Enhanced visitor tracking for complex work environments allows you to review a digital record of everyone who is currently signed in and out of your location. The dashboard view shows how many visitors are currently onsite, and can be customised to show important information such as their access point or car registration.

Connect your data using our rest based API

VisitUs is a cloud based solution with an API interface that improves efficiency by automating key facility processes, extracting live visitor logging data or visitor information and then passing that on to internal systems like an access control system.

Visitors Management Dashboard

Pre-registered visitors love how easy it is to sign-in

Reduce the wait times in reception and become better at managing foot traffic by pre-registering visitors before they arrive. Pre-register visitors by Outlook or Google calendar invite without the need to install an app.

Induction links are sent via email

Pre-register guests and job candidates so that they can enter their details and complete any mandatory sign-in requirements via your unique web portal in their own time.

Play a safety video

Achieve regulatory compliance by displaying a video when your visitors arrive that briefs them on your sites safety requirements.

Sign NDA's and safety documents

Enforce safety protocols, meet your compliance requirements and protect intellectual property by capturing your visitors signature on legal documents or NDA's.

Send a unique QR code

Once the visitor pre-registration is complete and they arrive on site, the visitor can use the contactless QR code sign in option or enter their mobile number to complete the check-in process.

How the VisitUs visitor management system can improve your evacuation plans

The VisitUs visitor management system works as an evacuation management system to help manage and track the movements of people. This can help ensure employee safety and makes sure that evacuates efficiently and reduce your businesses security and compliance risk.

Trigger evacuations direct from your mobile

Each Fire marshals registered in the system can trigger an evacuation directly from the VisitUs mobile app for Android and IOS.

Visitors can respond whether they are safe

When a visitor signs in they are automatically included the evacuation checklist. If they have left the building without signing out or in need of assistance, visitors can let you know if they're safe.

First aiders are instantly alerted of anyone in danger

First aiders and fire marshals are automatically alerted via SMS if someone reports that they are in need of assistance.

Checklists are accessible online during the evacuation

Each fire marshal can update the checklist independently, reducing the time it takes to account for everyone. All visitors, contractors and staff are included in the checklist to give you maximum visibility.

Screen visitors, contractors and staff

Verify that each person who enters your location fulfils the requirements of the businesses.

Multiple choice questions

Add custom questions to your screening process to ensure each sign in meets your sites safety requirements before granting visitor access.

Send alerts for failed results

Keep the front desk in your workplace secure by instantly notify your office security when someone fails the induction questionnaire.

Customise the questions for each sign-in type

Manage visitors screening questions so that you only ask relevant questions to the correct person to create a better visitor experience. There is also the option to enable photo capture so that you can clearly see what your visitors looks like to improve access control protocols.

View live results on the web dashboard

Security personnel or human resources teams can export visitor data and view the screening results via the web dashboard.

Why does my business need visitor management software?

If your business has foot traffic then visitor management software can prove extremely useful for logging visitor records and providing a professional visitor experience.

What makes visitor management important is it’s ability to complete a visitor check in and then notify the correct host automatically.

 

A paper logbook cannot do id scanning or print id badges

 

Instead of relying on manual checks and personal communication, you can streamline the entire check-in process through smart automation.

 

Also known as a visitor registration system, visitor management software provides a wide range of benefits with very few downsides for providing guests access.

 

They record and report visitor data on a consistent basis, and they have the ability to communicate with guests when required.

 

Reception management software is available on a variety of devices, including branded iPads and web portals.

 

Printable and contactless QR codes are also available, with this option providing the visitor the opportunity to gain access in a moment’s notice .

 

When you use a visitor registration system, you get some great benefits and workplace efficiency is greatly improved. Instead of tracking entry and exit times manually, automated software does all the hard work for you.

 

If you want to manage specific guest interactions, induction links can be sent via email before guests arrive. If you need more control, you can manage all aspects of guest entry, workplace safety, and disclosure documentation.

 

A complete visitor management system enhances a workplace by integrating with physical security control systems to restrict guest access and protect employees.

 

If you’re looking for a comprehensive solution to create a secure workplace and reduce crowded lobbies then consider VisitUs Reception.

What should i consider when comparing visitor management systems?

– The size of your organisation

A smaller organisation may only need a simple system to track visitors. A larger organisation may need a more comprehensive system that can track multiple visitors and contractors simultaneously.

No matter the size of your organisation, VisitUs can scale to meet your requirements.

 

– The type of information you need to collect

Some systems only collect basic information, such as name and contact details. Others can collect more detailed information, such as ID type, company affiliation and reason for visit.

VisitUs allows you to customise the sign in experience so that you only ask for the necessary information depending on the sign in type.

 

– How complex does your check in process need to be?

If you only need to gather basic visitor information like their name and contact number, then you maybe better suited to a lite subscription.

Keeping the check in process simple and fast will create a superior visitor experience.

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ISO 27001 Certified Visitor Management Solution

Certified to the highest standards

We’ve aligned our security programs with ISO/IEC 27001, followed secure development practices, conduct regular security testing and provided ongoing security training for our employees to ensure regulatory compliance.

Your data is protected

Full disk encryption is enabled for all systems containing customer data, backups are encrypted using AES256 symmetric encryption algorithm.

Choose where your visitor data is stored

You can select the region you would like your data to be stored. Choose from Australian, American or European hosting to ensure it meets your compliancy needs.

Integrated with Microsoft

Connect VisitUs to your corporate directory to automatically import employees. Once imported they can receive visitors and instant alerts via email, SMS and Microsoft Teams.

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Microsoft Active Directory

Synchronise your Microsoft Active Directory with VisitUs to automatically import contacts.

 

Whether your Active Directory is cloud hosted or on-premise, our unique PowerShell script allows you to specify an organisational unit or group of users to upload into the system.

 

When new employees join or leave the business, VisitUs will automatically update its host like and make any necessary changes.

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Microsoft Teams

The VisitUs system sends host notifications automatically via the customisable integration.

 

Notifications can include the option to sign out the visitor directly from the Microsoft Teams client, which is perfect if you notice your visitor forgot to sign out.

 

Incoming deliveries can also also trigger a Microsoft Teams notification so you no longer have to worry about a pile of deliveries waiting for collection at the front desk.

Microsoft Teams integration

Pre-register Visitors

Employee Sign-in

Web Dashboard

Sign Documents

Print Badges

Multiple Locations

Questionnaires

Evacuations

Visitor Photos

Mobile App

Deliveries

Custom Entry Fields

It's FREE to get started

Book in a demo or start your free trial today!

Talk to the VisitUs team. Contact us.