FREE visitor sign in sheet template generator
In just a couple of clicks you can download your very own printable visitor sign in sheet.
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Visitor sign in sheet generator
How to use the sign in sheet generator
In just a couple of clicks you can download your very own printable visitor sign in sheet.
Running a business means keeping track of everyone who visits your workplace. Whether it’s clients, guests, or contractors, a visitor sign-in sheet helps your team stay safe, organised, and compliant.
You can insert additional fields or tables into the template to customise it for specific events or activities. The template is also suitable for libraries, workshops, classrooms, and other facilities where attendance or participation needs to be tracked.
Our free visitor sign-in sheet template is easy to download and print,. It’s perfect for meeting rooms, open houses, offices, and other workplaces where knowing who’s on the premises matters.
Why every business needs a visitor sign-in sheet
Paper sign-in sheets may seem simple, but they play an important security role. They help you:
- Track who has arrived, visited, or left your location by recording entry and exit times for each visitor
- Keep a clear record for reporting or emergency situations
- Protect your employees, workers, and visitors by ensuring accountability
- Maintain an account of everyone on the premises for emergency preparedness
- Make more informed decisions about site access and safety practices
A complete sign in sheet template should include columns for names, contact information, and entry and exit times, as well as space for additional details such as event name, location, or comments.
Users can edit the template to add or remove columns and customize the space to fit specific needs.
However, using paper sheets can be time-consuming, prone to error, and often hard to read. That’s where the VisitUssystem helps modern companies upgrade from generic sign-in sheet templates to an all-in-one visitor management software.
Try the VisitUs digital sign-in system
While free sign-in sheet templates are great for smaller offices, modern companies are switching to a digital visitor sign experience.
The VisitUs system replaces paper sheets with a secure, iPad-based sign-in process that automatically:
- Sends instant notifications to hosts when guests arrive
- Provides real-time tracking of people on site
- Generates reports instantly — no manual data entry
- Reduces risk, improves efficiency, and saves time every week
Templates are available in multiple formats, including Word, Microsoft Word, and PDF, making it easy to customize and create documents for different events.
You’ll have the ability to customise your sign-in forms, edit and create different versions of the document to suit various needs, ensure compliance, and keep all visitor information stored safely for security and record-keeping.
What's included in the free visitor management system?
VisitUs is Australia’s best visitor management system. Our free basic account includes a simplified sign in platform that can be accessed via an iPad, Android tablet or QR code.
It’s time to replace your paper log books and update your front desk with a modern visitor management system.
Visitor data is stored in your own unique visitor database which makes it easy to track visitors and extract visitor logs.
It can even send a host notification to a list of email and SMS contacts once the visitor signs in.
Ensure a warm welcome by making your visitor registration process simple and fast. It’s all part of enhancing the visitor experience.
What is a visitor sign-in sheet used for?
A visitor sign-in sheet helps companies and workplaces track everyone who enters the premises including clients, guests, and contractors.
It records visitor information such as name, company, purpose of visit, and time arrived, supporting security, reporting, and emergency procedures.
Sign in sheets are also used to gather names and record attendance for events, meetings, and workshops, and to collect information from event attendees and participants.
Can I download a free sign-in sheet template?
Yes, you can download your printable pdf sign in sheet template and then print off as many copies as you need.
These templates make it easy to print, fill, and create custom sign-in sheets for your office, meetings, or open houses. Sign up sheets can be used for events, open house, and volunteer activities.
What details should be included on a visitor sign sheet?
Every visitor sign sheet should have fields for name, contact details, company, purpose of visit, host, and arrival/departure times.
This helps your team make informed decisions about access and security while keeping people safe.
Are paper sign-in sheets still suitable for offices?
Paper sheets work for smaller businesses, but they can be time-consuming, prone to mistakes, and hard to maintain.
Many organisations now use iPad or digital sign-in software to replace paper and improve efficiency, tracking, and reporting.
Paper sign in sheets can be used for meetings, events, and volunteer sign ups, but digital versions offer more flexibility and easier editing.
How does a digital visitor sign-in system work?
A digital sign-in system like VisitUs lets visitors enter their details on an iPad or tablet instead of using paper.
It sends instant notifications to staff members, provides a live view of everyone on site, and stores all data securely for easy record-keeping and reporting.
Digital sign in systems help organisations collect and record information from people attending events, meetings, and workshops, and can be customised to match the needs of different facilities.
Can I customise the visitor sign-in form for my company?
Absolutely. Both PDF templates and the VisitUs software let you customise forms, add fields, and align the design with your company’s branding.
This flexibility ensures the form suits your workplace, meetings, or clients perfectly.
Users can edit and customise the font, columns, and layout of the template to suit their organisation’s branding and the specific needs of their events or meetings.
What are the benefits of using VisitUs instead of paper sheets?
The VisitUs visitor sign system replaces generic sign-in sheets with smart tools that improve security, efficiency, and reporting.
It helps your organisation track who’s visited, make informed decisions, and protect your employees and visitors without the hassle of paper sheets. Using a digital sign in system helps organisations plan and manage events, track volunteers, and collect interest from attendees for future activities.
Volunteers can write additional notes or comments on the sign up sheet, and the template can be used to record attendance and gather names of participants.
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