Pre-register visitors using a meeting / calendar invite
1. Hosts can pre-register visitors directly from a meeting / calendar invite by simply including [email protected].
Before testing it out, you must first make sure that the email address you are sending the meeting invite from matches the one listed in your host profile.
![](https://visit-us.com/wp-content/uploads/2024/05/Host-profile-email.png)
2. Once you have confirmed that your email address is in your host profile you can now create a meeting invite using your preferred mail client.
Add all the invitees as normal and then add [email protected].
![](https://visit-us.com/wp-content/uploads/2024/05/Add-meeting-at-VisitUs.png)
3. In a few minutes the VisitUs system will automatically pre-register anyone who is invited to the meeting that is not in the company host list.
Each invitee will receive an email asking them to compete the pre-registration process.
![](https://visit-us.com/wp-content/uploads/2024/05/Preregistration-email.png)
4. You can see a list of everyone that has been pre-registered in the dashboard. There is also a column that indicates whether they have completed the pre-registration process or not.
![](https://visit-us.com/wp-content/uploads/2024/05/Prereg-list-dashboard.png)
5. Once the visitor has completed the sign in process, they are sent a confirmation email including a unique QR code that can be shown to the VisitUs tablet to sign them in.
![](https://visit-us.com/wp-content/uploads/2024/05/Prereg-emial-sign-in-details.png)
Pre-registered visitors can also use their mobile number to sign in if they don’t remember their QR code. Just make sure you ask visitors for their mobile number during sign-in.